Torrado Construction Co., Inc. is looking for talented individuals to join its team as an Accounts Payable, Receivable & General Accounting Coordinator and Human Resource Coordinator.
Accounts Payable, Receivable & General Accounting Coordinator
This role is responsible for preparing, facilitating, monitoring, evaluating and documenting administrative and financial processing of transactions for Torrado that is a professional General Contractor, Masonry and Concrete company engaged in various markets, segments and industry sectors, with an emphasis on commercial, industrial, municipal, and institutional construction. The AP/AR & General Accounting Coordinator is also responsible for sending invoices and account updates to clients, receiving, sorting, and tracking incoming payments, addressing and resolving client questions and issues relating to invoices, and providing regular, accurate reports of billing data. They will serve as Torrado’s internal transaction subject matter expert for proper and accurate classification.
In addition to maintaining accurate records, duties include processing vendor invoices and
communicating accordingly to accounting, obtaining approval for vendor payments, supporting the payment of invoices and troubleshooting issues for prompt payment. The role will support, maintain and develop the processing of sales credit applications and Client credit registration processing. They will also assist in streamlining onsite accounting operations, and where needed, interact with various enterprise management systems, establish reporting protocols and specific Accounts payable and Accounts Receivable metrics.
Primary Duties & Responsibilities include but are not limited to:
Accounts Receivable
- Prepare invoices and send them to clients
- Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop
deposits, cash collections, posting of cash and sending invoices and statements - General ledger activities including preparing A/R and A/P related journal entries for accounting
processing. - Reconcile key A/R accounts
- Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate management.
Accounts Payable
- Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving
Approvals and Invoice copy occurs timely and is accurate. Requestor approval as needed on service related invoices. - Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is
accurate. - Upload all A/P invoices and expense reports into accounting system, including ensuring correct GL
Account coding for accounting processing. - Mail/Process signed checks including assembling check payment advice to invoices
- Assists with reconciling vendor statements, including asking vendor for missing invoices and
troubleshooting any discrepancies. - Assists with the credit card process including gathering all receipts from cardholders timely to meet the
month-end credit card journal entry deadline. - Review expense reports and ensure receipts are attached and approvals received
- Files, maintains, and distributes accounting documents, records and reports.
- Performs other duties as required to support Accounting and HR Department.
General Accounting
- Maintaining financial records and reports
- Processing all entries related to accounts payable and receivableS, including invoices and tax payments
- Managing general ledger entries and reconciliations
- Ensuring all transactions are properly recorded in financial management system
- Assisting with budget preparation and financial planning processes
- Performing monthly, quarterly and annual financial statement analysis
- Assisting with internal and external auditing procedures
- Resolving and preventing discrepancies in financial reports
- Complying with local, state, and federal government reporting requirements and tax filings
- Supporting the financial decision-making process by collecting, analyzing, and reporting financial data
- Perform monthly bank and credit card reconciliations
- Assist in the preparation of budget forecasts
- Analyze financial transactions and prepare detailed reports
- Ensure financial records are maintained in compliance with accepted policies and procedures
- Prepare and deliver regular financial reports for upper management
- Assist in annual audits
- Stay updated on industry trends and changes in accounting policie
Coordination & Reporting
- Use qualitative and quantitative data to analyze and evaluate areas of responsibility.
- Generate weekly project status reports.
- Manage monthly company closeout process for Slater accounting.
- Coordinate with third party accounting for any issues and reporting requirements.
- Work with Slater executive staff to determine metrics for evaluating company performance.
- Generate specific metrics on processing activity
Skills & Qualifications
- Associates’ degree in business, accounting, or related field
- Three years experience in accounting and/or similar roles.
- Competency with QuickBooks, SAGE 100, Procore, Paychex, ADP and/or virtual AP workflow solutions,
expense reporting systems or similar accounting systems - Strong Excel skills
- Data entry skills
- Comfortable with math and calculations
- Good listening and communication skills
- Attention to detail
- Strong ethics
- Ability to work independently and as part of a tea
Human Resource Coordinator
This role is responsible for providing administrative support to employees, collaborating with the HR Partners and Executive Team with recruiting candidates to fill open roles and aiding with union payroll processing functions and compliance. The HR Coordinator will be the primary lead on the recruiting process by finding potential candidates, checking their paperwork, references, and onboarding. The HR Coordinator completes basic job duties related to the daily HR operations of the office, including scheduling meetings, coordinating training sessions, performing employee orientations, managing employee information documents, employee benefits, union benefit compliance. In addition to maintaining accurate records, duties include responsibility for maintaining payroll systems and processing paychecks according to schedule and in the correct amount, consolidating timesheet information and entering data into the payroll database, calculating paycheck amounts and distributing funds to employee accounts, while coordinating base information. The role will support, maintain and be the first point of contact for all employee matters related to inquiries, concerns, issues and/or grievances. They will also assist in streamlining employee benefit/payroll inquiries and interact with ADP for payroll and benefit processing procedures.
Primary Duties & Responsibilities include but are not limited to:
Recruiting, Interviewing & Onboarding
- Interface with organizational leaders to identify and consult on employment needs
- Maintain union hall relationships, for recruiting talented candidates for open positions.
- Inform applicants about position details, including working conditions, benefits, and duties
- Contact union partners to verify background checks, as needed
- Communicate with supervisors about application processes
- Refer qualified applicants for possible client assignments
- Hire qualified candidates and handle onboarding details
- Conduct or assist with new employee orientation
- Maintain employment records and process legal paperwork
- Communicate employee compensation and benefits for employee adoption
- Support training programs to develop employees professionally
- Establish and grow organizational culture to increase employee satisfaction
- Mediate workplace disputes and problem-solve challenges
Payroll Processing & Maintenance
- Checking timesheets for accuracy
- Entering data into databases and spreadsheets
- Handling direct deposit requests and data
- Processing checks for electronic distribution
- Acquiring all necessary signatures to distribute payroll
- Processing wage garnishments
- Making adjustments in pay for raises, bonuses and commission
- Calculating proper and accurate union benefit funding Coordination & Reporting
Coordination and Reporting
- Generate weekly reports.
- Compile, manage and execute certified payroll reporting requirement and compliance.
- Coordinate with third party payroll for any issues and reporting requirements.
- Coordinate with invoicing for accurate billing to client activity.
- Work with Leadership to generate metrics for evaluating company performance
Skills & Qualifications
- Bachelor’s degree in business or Certification in human resources or a related field.
- Competency with ADP, SAGE 100 or knowledge of different types of payroll software
- Communication skills: Excellent speaking, listening, and writing skills to share information
effectively, while paying careful attention to concerns and questions from employees and job
applicants. - Decision-making skills: For reviewing applicants’ qualifications and for working to resolve
employee disputes. - Detail-oriented: When ensuring the workplace is compliant with labor standards and when
maintaining records regarding employee grievances, performing background checks and
reviewing candidate qualifications. - Interpersonal skills: For interacting with new employees while conversing and connecting
with people from various backgrounds and experiences - Exceptional mathematical and calculation skills
- Ability to work with a team
- Knowledge of different types of payroll software
- Knowledge of payroll, garnishments and benefits distribution
- Multitasking abilities
- Good research and analysis skills
- Strong ethics
- Ability to work independently and as part of a team
